Search Tips |
 Six-minute
video training (turn on sound) |
To find keywords within any type of document - use Ctrl+F
Use
Ctrl+F
to find keywords
in any
type
of document that is not
protected
(any Excel
document, any Word document, any web page - including this
one)
To find a document containing a keyword - use Search from the Windows Start menu or SharePoint
If your Systems2win Portal is hosted on a Windows PC or server, then you can use standard Windows search capabilities (Start menu > Search > Documents > Advanced Search > A word or phrase in the document) to search for keywords within any MS Office document - including locked forms.
If your working documents are stored on a Windows web server, (not a Unix web server), and it is set up to use Index Server Search capabilities, then you can also search for keywords within any MS Office document - including locked forms.
A standard SharePoint search option is:
- Do you want to search the entire site? (meaning a "collection" of SharePoint sites defined by your IT Department)
- or constrain the search to here? (this site)
And some companies will add enhancements to make SharePoint Search even more helpful, such as:
- Writing a custom option to Search All SharePoint Sites within your company
- Adding menu links to other SharePoint Sites (so that users can search each one)
- Adding menu links within your own SharePoint Site (so that users can browse, in addition to search)
Word documents - Tables of Contents
Ctrl+click anywhere in a Table of Contents to go to that section.
Word documents - Document Map
View > Document Map to display a collapsible outline navigation that is very similar to a Table of Contents.
Tip: This works in any Word document - even if:
-
It is password protected
-
It doesn't have a Table of Contents