Process Flow Diagram template
Process flow template, process flowchart, process flow chart template
When and Why to use your
Process Flow Chart Template
Prior to creating a PFMEA —
(for Process Failure Modes and Effects Analysis)
use a Process Flow Diagram to show the flow of a product or service through a process,
and to identify Sources of Variation, and desired Deliverables (ideal Functions) for each Process Step.
The desired 'Deliverables' column of the Process Flow Diagram
loosely correlates with the 'Function' column in the PFMEA,
and the 'Control Characteristics' column in the Control Plan
and the 'Sources of Variation' column
loosely correlates with the 'Potential Failure Mode' column of your PFMEA
Process Flow Template
Shows the flow of a product or service through a process, including inputs, outputs, and sources of variation.
Sample Process Flow Diagram example
Download your free trial (found as a worksheet within the FMEA template)
How to use your Process Flow Diagram
Before getting started
Your leaders should have already personalized
the DV sheet in your master template
so that you are starting with typical dropdown lists for YOUR company.
Find and open your template
In the same way that you find and open your other 150+ Systems2win templates, find and open either:
for a stand-alone Process Flow Diagram template
newer versions of the FMEA template now give you the option to have Process Flow Diagram worksheets in the same workbook with your PFMEA
Save your working document,
following the usual document storage and naming conventions established by your leaders.
If English is not your native language
Switch to your language, just like every Systems2win Excel template.
Open a Blank Sheet
When you're ready to start doing your own real work...
click the button to 'Open a Blank Sheet'
Excel Ribbon bar > Systems2win tab > Open a Blank Sheet
This blank sheet is where you will do your real work
(not on the Sample sheet)
Rename your new sheet
Draw the Flow Chart
Use what you have learned about how to Excel as a drawing tool
to draw the Flow Chart in the first columns.
Process Step number and Description
The short description for each Process Step should start with an action verb,
and answer the question: "What is this step of the process supposed to do?"
With your Systems2win Process Flow Template,
you have the choice of using either:
- Large Icons (with the Step number and Description included as text within each shape
- Small Icons (with the Description in a column alongside the icons)
and you even have the option of either using the separate # column to separate the Process Number from the Description, or just hide that column and include the Process Number within the Description
Tip: Use the final column to set row heights
using ALT-ENTER to add or remove numbers in that final column
that is outside of the Print Area
Include all production steps
from processing of individual components to assemblies —
including shipping, receiving, material movement, transportation, storage, labeling, etc.
The PFMEA should be consistent with the scope and information in the process flow diagram.
Identify Sources of Variation for each Process Step
Perform a preliminary risk assessment
to identify which steps can impact the product or service, and should therefore be included in the PFMEA.
Identify desired Deliverables (ideal functions) for each Process Step
Identify the Deliverable requirement outputs that should be achieved for each Process Step.
Deliverables are the outputs of each step and relate to the requirements for the product/service and the processes needed to deliver that product/service.
Desired Deliverables provide the team with a basis to identify Potential Failure Modes in the PFMEA, and although many Desired Deliverables will correlate on a one-to-one basis with a corresponding Potential Failure Mode on the PFMEA and/or a Control Characteristic on the Control Plan, there are many circumstances where there will NOT be a one-to-one correlation. See the discussion in the section above.
In order to assure continuity, the same cross-functional team should develop the Process Flow Diagram, PFMEA, and Control Plan.
Whenever anything changes
Use the Revision Log worksheet and your company's document storage and naming conventions
to maintain archives and history of revisions over time.
More process design templates
The right Six Sigma tools
to Define, Measure, Analyze, Improve, and Control
the quality of ANY process
The Process Flowchart is just one of many templates that make your life so much easier
when you are creating and maintaining an FMEA for Failure Mode Effects Analysis.
You will also want to become familiar with some of your other Six Sigma tools:
- FMEA template
- Control Plan template
- House of Quality QFD template
- Cause and Effect template
- Boundary Diagram
- Tree Diagram
help and training
When you learn one,
you've learned them all
- 8D Corrective Action
and many more Excel templates that all share the same set of familiar features
that you have come to expect from every one of the 150+ Systems2win templates
for continuous process improvement:
- Consistent user interface
- Easily personalized, using everything you already know about familiar Microsoft Excel
- Helpful online training and videos
- Free technical support
- Continuously improving your tools for continuous improvement
This Process Flow Diagram template comes with many other useful Six Sigma tools
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Can the Process Flow Diagram automatically update the FMEA?
If you use the Process Flow Diagram worksheet within the same workbook with your PFMEA,
then the two can share the same dropdown lists,
and you can use Excel's cell linking feature to automatically change one cell when the other changes,
and Excel's concatenate feature auto-populate a single cell with the values from multiple other cells.
However, be aware that auto-populating data is not always a great idea
Take a moment to think about it...
What is the core purpose of creating a Process Flow Diagram?
(and other DFSS Tools, like the P-Diagram, Interface Matrix, Boundary Diagram, DVP&R...)
Is your purpose to "quickly and automatically populate a sheaf of documents"?
Or is the core purpose to go through some mental exercises
specifically designed to stimulate human thinking?
so that you don't overlook some (perhaps initially not obvious)
possible failure modes
If you skip the human thinking part —
what was the point of quickly auto-populating all those related documents?
If some failure mode, cause, or effect slips through unnoticed,
then those related documents didn't serve their foundational purpose, did they?
If you're completing all of those related FMEA documents in the ways they were intended...
then there should be only a loose correlation between the related columns in most of the related documents.
The 'Sources of Variation' column of the Process Flow Diagram
loosely correlates with the 'Potential Failure Mode' column of your PFMEA,
and the desired 'Deliverables' column
loosely correlates with the 'Function' column in the PFMEA,
and the 'Control Characteristics' column in the Control Plan.
The human thoughts recorded in the one document should stimulate related (but not identical) thoughts in the other.
So the answer is yes...
The Process Flow template can share data with your PFMEA,
but hopefully you will honor and appreciate the core purpose
underlying the whole point of doing the exercise of creating a Process Flow Diagram,
and will use those features sparingly and wisely.