SQDC Huddle Board
aka SQDC Board, Huddle Board, Team Huddle, Daily Huddle, Team Board, QDIP, Stand Up Meeting
Why a Daily Huddle Meeting?
Your daily stand up meeting in front of your team board
is an essential component of a Lean Management System. Why?
- Quick daily check in gets everyone focused on today's goals
- Strengthens team bonds
- Dramatically increases team productivity
Why SQDC QDIP Sheets?
Your Huddle Board is much more motivating
when the header sheet at the top of each column
is an intuitive visual success tracking system.
How to use your
SQDC template for your team huddle
Before getting started
Your leaders should have already launched your team,
using the same tools and systems that you use to launch any team.
Find and open your SQDC template
Find and open your
in the same way that you find and open
your other 150+ Systems2win templates.
Save your working document
following the usual document storage and naming conventions established by your leaders
Open a Blank Sheet
When you're ready to start doing your own real work...
click the button to 'Open a Blank Sheet'
Excel Ribbon bar > Systems2win tab > Open a Blank Sheet
This blank sheet is where you will do your real work
(not on the Sample sheet)
Rename your new sheet.
If English is not your preferred language
Switch to your language, just like every Systems2win Excel template.
Design your Lean Huddle Board
The classic SQDC board consists of columns for:
Use the dropdown list in the pink cell
to choose your desired currency symbol
It's your team, and it's your huddle board
Your SQDC / QDIP template also gives you optional column headers for:
- Creative Ideas
Simply Hide unused sections
International SQDC board
Some teams have invested a lot of time inventing their own SQDC/QDIP sheets...
but they tend to use English letters,
rather than international symbols.
That might be sufficient if all of your team members on all of your teams all speak fluent English,
but wouldn't it be nice to have a single standardized set of SQDC huddle board headers that can be used (and understood) in every one of your international team huddle boards around the world?
Some of the most popular templates
that you might consider for visual controls beneath each column header include:
- Pareto Chart
of the most common problems that are currently occurring
- Run Chart, Trend Analysis, or SPC Chart
to indicate trends and whether the process is in danger of veering out of control
- Histogram or Scatter Plot
to discern visual patterns from obscured data
- To Do List, Action List, Value Stream Plan, X Matrix, Bowling Chart, Gantt Chart
or similar tool to track progress for tasks that the team is working on
The documents beneath each column header can be absolutely anything
that your team finds useful to accomplish your team mission and exceed your KPI's.
You might use any of your 150+ Process Improvement Tools
Learn more about how to use your templates for Visual Management
Use it every day
Print and Post
Print the SQDC or QDIP sheets that you have chosen to use on your team huddle board.
Then post them in the top row of your SQDC board.
You have the option to either:
- Laminate your sheets, so you can erase and reuse them each month, or...
- Print new sheets each month, perhaps keeping a 3-ring binder to store archives for trend analysis
Each day, color the cells
Each day, use a magic marker to color the numbered cells in each of the SQDC sheets.
For most, you will use the colors:
Green = met the Rating Criteria for that day
Red = missed
- Green = Reached the targets
- Red = Didn't
Each day, have a Huddle Meeting
At a specified time each day,
(most commonly a morning huddle meeting)
your team meets in front of your Huddle Board, to discuss:
- Yesterday's goals and results
- Reasons for any misses
- Today's goals
As part of Leader Standard Work
Your team leader discusses results and misses with his or her supervisor —
on a regular review cycle, as part of Leader Standard Work.
Team Huddle Ideas for your
Daily Huddle Agenda
Establish a routine
An Internet search will stimulate your collective minds with dozens of ideas for how other teams have successfully organized their daily team huddles.
Don't get stuck in one routine
Keep the best of your usual routine (that is proven to work for your team)...
but also mix it up a little. Try some things that have worked for others.
Incorporate the best ideas into your routine.
These are intended to be very short meetings.
This is not the time for problem solving or debate.
In addition to standing up...
you might also experiment with a few more ideas to keep it short.
Perhaps the speaker might hold a heavy object while speaking...
Perhaps start the meeting 13 minutes before lunch break...
Learn more about Stand Up Meetings
You're asking me?
Every team member speaks. (very briefly)
Current goals. Recent successes. Roadblocks
(problem solving & discussion later...)
Client updates. Project updates. Quick ideas
(discussion & decision making later...)
Perhaps a quick check in if someone is experiencing an emotional life event.
In what sequence?
Perhaps simply clockwise, or counter-clockwise.
Perhaps last to arrive speaks first.
Perhaps the current speaker chooses anyone else to speak next;
Use your Huddle Board
There are reasons that your stand up meetings are held in front of your Team Board.
Use your SQDC Board to visually punctuate your brief updates,
and as a reminder to stay on track with your team's highest priorities.
Learn more about Team Accountability Boards
Layer your Huddle Boards
It is common for the Huddle Board of a team led by a VP
to consist of reports that are compilations
of the results from the Huddle Boards from several regions or divisions.
And the next layer of Huddle Boards at the regions or divisions
might consist of reports that are compilations
of the results from the Huddle Boards from several value streams, departments, or teams.
And the next layer of Huddle Boards...
(you get the idea)
This SQDC template comes with many other useful tools
priced low enough to empower every team member