Lean Management Systems

 

SQDC Huddle Board

aka SQDC Board, Huddle Board, Team Huddle, Daily Huddle, Team Board, QDIP, Stand Up Meeting

Why a Daily Huddle Meeting?

Your daily stand up meeting in front of your team board
is an essential component of a Lean Management System. Why?

  1. Quick daily check in gets everyone focused on today's goals
  2. Strengthens team bonds
  3. Dramatically increases team productivity

Why SQDC QDIP Sheets?

SQDC Huddle Board example

Your Huddle Board is much more motivating

when the header sheet at the top of each column
is an intuitive visual success tracking system.

 

How to use your

SQDC template for your team huddle

Before getting started

Your leaders should have already launched your team,

using the same tools and systems that you use to launch any team.

Find and open your SQDC template

Excel Ribbon bar > Systems2win menu

Find and open your
SQDC template

(SQDC.xlsx)

in the same way that you find and open
your other 150+ Systems2win templates.

Save your working document

following the usual document storage and naming conventions established by your leaders

Open a Blank Sheet

Systems2win menu > Open a Blank Sheet

When you're ready to start doing your own real work...

click the button to 'Open a Blank Sheet'

Excel Ribbon bar > Systems2win tab > Open a Blank Sheet

This blank sheet is where you will do your real work

(not on the Sample sheet)

Rename your new sheet.

If English is not your preferred language

Switch to your language, just like every Systems2win Excel template.

Design your Lean Huddle Board

The classic SQDC board consists of columns for:

SQDC safetySQDC qualitySQDC deliverySQDC cost

Use the dropdown list in the pink cell
to choose your desired currency symbol

It's your team, and it's your huddle board

Your SQDC / QDIP template also gives you optional column headers for:

QDIP inventoryQDIP productivityQDIP environmentQDIP ideas

Simply Hide unused sections

Some of the most popular templates

that you might consider for visual controls beneath each column header include:

Pareto Chart

Run Chart

Action List

The documents beneath each column header can be absolutely anything

that your team finds useful to accomplish your team mission and exceed your KPI's.

You might use any of your 150+ Process Improvement Tools

Learn more about how to use your templates for Visual Management

Use it every day

Print and Post

Print the SQDC or QDIP sheets that you have chosen to use on your team huddle board.

Then post them in the top row of your SQDC board.

You have the option to either:

  1. Laminate your sheets, so you can erase and reuse them each month, or...
  2. Print new sheets each month, perhaps keeping a 3-ring binder to store archives for trend analysis

Each day, color the cells

Each day, use a magic marker to color the numbered cells in each of the SQDC sheets.

For most, you will use the colors:

SQDC Huddle Board example

Green = met the Rating Criteria for that day

Red = missed

  1. Green = Reached the targets
  2. Red = Didn't

Each day, have a Huddle Meeting

At a specified time each day,

(most commonly a morning huddle meeting)

your team meets in front of your Huddle Board, to discuss:

  1. Yesterday's goals and results
  2. Reasons for any misses
  3. Today's goals

As part of Leader Standard Work

Your team leader discusses results and misses with his or her supervisor —

on a regular review cycle, as part of Leader Standard Work.


Team Huddle Ideas for your

Daily Huddle Agenda

Establish a routine

An Internet search will stimulate your collective minds with dozens of ideas for how other teams have successfully organized their daily team huddles.

Don't get stuck in one routine

team huddle

Keep the best of your usual routine (that is proven to work for your team)...

but also mix it up a little. Try some things that have worked for others.

Incorporate the best ideas into your routine.

Stand up

These are intended to be very short meetings.

This is not the time for problem solving or debate.

In addition to standing up...
you might also experiment with a few more ideas to keep it short.

Perhaps the speaker might hold a heavy object while speaking...

Perhaps start the meeting 13 minutes before lunch break...

Learn more about Stand Up Meetings

Everyone speaks

man sweeping

You're asking me?

Every team member speaks. (very briefly)

About what?

Current goals. Recent successes. Roadblocks

(problem solving & discussion later...)

Client updates. Project updates. Quick ideas

(discussion & decision making later...)

Perhaps a quick check in if someone is experiencing an emotional life event.

In what sequence?

Perhaps simply clockwise, or counter-clockwise.

Perhaps last to arrive speaks first.

Perhaps the current speaker chooses anyone else to speak next;
perhaps by throwing a small ball.

Use your Huddle Board

There are reasons that your stand up meetings are held in front of your Team Board.

Use your SQDC Board to visually punctuate your brief updates,

and as a reminder to stay on track with your team's highest priorities.

Learn more about Team Accountability Boards

Layer your Huddle Boards

It is common for the Huddle Board of a team led by a VP

to consist of reports that are compilations
of the results from the Huddle Boards from several regions or divisions.

And the next layer of Huddle Boards at the regions or divisions

might consist of reports that are compilations
of the results from the Huddle Boards from several value streams, departments, or teams.

And the next layer of Huddle Boards...

(you get the idea)


This SQDC template comes with many other useful tools
for your Lean Management System

 

 

priced low enough to empower every team member