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for consistent data
Why and when to use your
One of the most costly mistakes that you can make in a lean six sigma project is when Jack collects data one way, and Jill interprets it another way.
Use your Operational Definitions template (Op_Def.xlsx) to ensure that everyone collects and interprets data in a consistent way.
Your team leader might make use of your Operational Definitions template when using many of your other Lean Six Sigma tools, such as...
How to use your
Find and open your template
Find and open your Operational Definitions template
in the same way that you find and open your other 150+ Systems2win templates.
Save your working document
following the usual document storage and naming conventions established by your leaders
Open a Blank Sheet
When you're ready to start doing your own real work...
click the button to 'Open a Blank Sheet'
Excel Ribbon bar > Systems2win tab > Open a Blank Sheet
This blank sheet is where you will do your real work
(not on the Sample sheet)
Rename your new sheet
Or... Insert Sheet
As an alternative to opening a stand-alone document (as instructed above), you also have the option to Insert Sheet into any other Excel workbook.
If English is not your preferred language
Switch to your language, just like every Systems2win Excel template.
Now your team is ready to start defining your
Step 1) Succinctly define what we are trying to measure
Often, this wording will be identical to the wording found in the Metrics in the Measurement Assessment Tree.
Step 2) List the Stratification Factors
List chosen Stratification Factors from the Measurement Assessment Tree.
Note: There might be a separate row for each Stratification Factor in addition to a row defining the primary Y output(s) being measured.
Step 3) Provide a clear and concise Operational Definition of the measure
Exactly what constitutes a defect?
Step 4) Define what the measure isn't
It is often helpful to clear up common questions by being clear about what the measure is not.
Step 5) Describe how to take the measurement
Describe exactly how to go about taking the measurement.
For lengthy instructions, you can optionally use a link icon, or Right-click > Insert Comment.
You'll get a lot more out of this training if you have your template open in front of you
See the example on the Sample sheet
Step 6) Create data collection forms and mistake-proofing aids
And complete the rest of the columns as explained in the sample data.
Step 7) Test
Have people who were not involved in writing the Operational Definitions use them to collect data.
Observe, and notice sources of confusion.
Step 8) Improve the Operational Definition
Improve based on feedback and observations.
This Operational Definitions template comes with many other useful Lean Six Sigma tools
to empower every team member
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New User Training
Your Systems2win templates come with free New User Training
to quickly learn features that are common to all 150+ templates