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for languages and user substitutions
Your Systems2win Excel templates have special features
to easily switch between:
(such as Spanish, Portuguese, Chinese, French, or German)
(such as different audit criteria for Office 5S vs. Supply Room 5S)
Video: Language Translations
to find keywords
<<<<< Select Language
Your Systems2win Excel templates
have many useful features
to support multiple languages for your global teams.
Here is a partial list...
With the click of a button, you can switch to your selected language.
(Language translation is for Excel templates only. Not Word or PowerPoint templates.)
International versions of Microsoft Excel
Microsoft Word and Excel have excellent foundational support for almost every popular language.
Your Systems2win templates work with
most international versions of Microsoft Windows and Office,
so if you're running the Hungarian version of Office on the German version of Windows
while currently switched to the Spanish Language Pack
your Systems2win templates will work.
All of your Windows, Word, and Excel help files will be in your chosen language.
Pop-up help for row or column labels
Systems2win's English-language pop-up help appears whenever you click any row or column header label,
and you can supplement (not replace) Systems2win's help by inserting Cell Comments
that will appear when your users hover their mouse over that row or column header label cell.
Your personalized Cell Comments can be in any language.
Many Systems2win templates have dropdown lists for faster, more accurate data entry.
You can personalize your dropdown menus on the DV worksheet,
and your dropdown lists can be in any language.
User Defined Training
The Help worksheet of every Systems2win template has a User-Defined Training section,
and your User-Defined Training can be in any language.
User Help Text Boxes
Use Systems2win menu > Copy Shapes to copy the green-bordered User Help Text Box to any worksheet
to provide extra help for your users — in any language.
Pictures and Shapes
When trying to communicate with people speaking multiple languages,
a picture can be worth a thousand words.
In addition to the many pre-defined shapes that come with the many Systems2win drawing templates,
it's easy to add your own custom shapes.
Links to your own training materials
In addition to the extensive English language training & videos that come with your Systems2win templates,
Link Icons make it easy to add links to your own training materials,
which might be any web page or video on the Internet,
and might be your own PDF's, Word documents, PowerPoints, intranet pages, videos, etc.
which can be in any language.
There are even special Link Icons for international flags.
When a user sees the flag for their language — they know that it will lead to something they can understand.
Online training for how to use multi-language templates
is found in the Help worksheet of each template that supports multiple languages.
All technical support is in English.
We do have the resources to install, test, and troubleshoot international versions of Word and Excel,
but do not have staff capable of deciphering languages that require double-byte characters
(such as Japanese, Chinese, or Korean)
Personalization Upgrade Utility
When you upgrade your templates,
the Systems2win Personalization Upgrade Utility will automatically find and transfer
the most common personalizations that you might add to your templates.
You have all the power of Excel
to personalize your templates any way you want them, in any language.
Why would you to try to reinvent inferior multi-language templates when it's this easy to do it right?
You can add Language translations to your templates any time that you purchase or upgrade
for your Systems2win Excel templates
|Popular Languages||Less Popular Languages|
A "popular" language is purchased by a sufficient number of customers to spread the costs of maintaining that language translation over time as the Systems2win application continues to evolve.
Any customer can sponsor initial translation of any language.
A language becomes "popular" if and when a sufficient number of customers purchase that translation.
Popular languages that have already been translated, and that are available for immediate delivery, include:
Spanish, Portuguese, Chinese, French, and German
Contact us to get a quote for the language that you want most.
Popular language translations are updated on a periodic cycle, and can be delivered immediately.
Less popular languages are updated only when either:
What is human translated
by a professional human translator, and then reviewed by a bilingual expert for industry-specific terminology
Easily switch between
What is machine translated
What is English only
In order to keep translation prices affordable, some things are English only.
Systems2win templates are designed for teams that have an IT Department and at least one Continuous Improvement Leader that speaks fluent English.
By "data", we mean the content of your working document not the row & column headers, or help instructions, etc.
Usually, the data for any given worksheet is in a single language.
If you need the same data in multiple languages, then it is often easiest to simply duplicate the data in another worksheet or workbook.
You also have the option of linking cells to the User-Defined section of your TT worksheet, so that those data cells switch language (along with headers and help).
The FMEA is the one template that has a special button for translating data (in addition translating headers, buttons, and help).
User Substitute Phrases
In the Systems2win menu,
select 'Translations & Substitutions'> Select Translations and Substitute Phrases for THIS Template'
to easily switch between:
such as Spanish, Portuguese, Chinese, French, or German
such as your own audit criteria for Office 5S vs. Production 5S
See the training for how to switch between User Substitute Phrases
for language translations and User Substitute Phrases
Your Leaders can optionally personalize any Systems2win master Excel template using any of the...
Many ways to personalize translations
All of the above types of personalizations are automatically found and transferred to your new templates each time you upgrade — using the Systems2win Personalization Upgrade Utility.
How to edit User Substitute Phrases
then use the Esc key, so that you are no longer editing the formula.
use CTRL+F to find your copied ID number.
Enter your desired substitute phrase —
in one or more User Substitution columns.
Note: If the User Substitution column is blank for any row, then the original phrase will be used.
and finish cleaning up your workbook,
following the usual instructions for how to personalize any Systems2win workbook.
which will replace the default text with your own.
so that your users don't need to do anything. Your substitute phrases become the default.
(And if you use the Systems2win Personalization Upgrade Utility, your default user substitutions will remain the default — even when you receive your new upgraded templates every time you upgrade)
How to add more User Substitution columns
Tip: You should not edit that first User Substitution column.
Leave it blank of everything except the Example data — so that it is always in a clean state ready to be copied.
Tip: To use Insert Copied Cells, you might need to unhide the top rows.
There are three different approaches for dropdown lists in multiple languages:
OPTION 1) Simply add items to the list in different languages
your Gantt Chart might have the English status codes
"done, soon, now" and also the Spanish equivalent codes
"hecho, pronto, ahora".
This approach is the easiest to understand and maintain
and allows the user to choose any item from the list (in any language)
no matter which language is currently selected for headers and help.
Tip: If a list item starts with a symbol, (such as ▲∆▼■□♥)
then you should copy that symbol as the first character for your translated line item
so that conditional formatting will work the same as the English list item.
OPTION 2) Leave codes alone, and simply add multi-language descriptions
For example a Training Matrix dropdown list might contain rating scale codes of 1 – 5.
The codes wouldn't change, but your description of each code might be in 2 languages.
The OEE Lost Time Category codes cannot be changed; they need to remain in English for programming reasons.
But you could edit the descriptions on the DV sheet so that someone who speaks a different language can know what each code means.
OPTION 3) Link to translated list items
You dropdown lists can contain list items that are linked to translations on the Translation Tables sheet. (the TT sheet), using either User Substitutions and/or translations that you create and maintain in the User-Defined section of the TT sheet. Follow the instructions for how to personalize text.
This approach is best when you don't want to confuse users with list items that are not in their chosen language.
This approach might be a popular choice for a potentially long list like Work Elements for Standard Work Instructions.
Help us improve translations
Use our Feedback form
If your Continuous Improvement team includes people that speak different languages,
then owning Systems2win templates should be an easy decision