Six Sigma Tools for continuous quality improvement


Pareto Chart template

to create a pareto diagram for pareto analysis

When and why to use your Excel Pareto Chart

Use your Pareto template to identify
the 20% of problems causing 80% of your headaches —
so you know where to focus your continuous improvement efforts.

Pareto Chart in Excel

also known as a pareto graph

Your Systems2win Pareto Chart template has several very extremely useful features:

  1. Your pareto chart can instantly update as your source Excel data changes
  2. Your source Excel data can be either vertical or horizontal
  3. You can enter data directly into your pareto chart template,
    or you can link to source data in another workbook,
    or you can copy your Pareto Chart into the workbook containing the source data
Excel Pareto Chart template

Sample Excel Pareto Chart template example

Notice that if your have more than 10 categories, all remaining categories are (correctly) grouped into the final category called 'Other"


Excel Pareto Chart

What is a Pareto Chart?

Use a Pareto graph to quickly and visually identify the things
(usually problems) that occur most frequently.

The 'Pareto Principle' is that 80% of your resources are spent on 20% of your problems.

So your goal is to go resolve those problems first.

Focus your attention on the problems that have the tallest bars on the chart.

How to use your

Pareto Chart template

Find and open your template

Excel Ribbon bar > Systems2win menu

Find and open your
Pareto Chart template


in the same way that you find and open
your other 150+ Systems2win templates.

If you don't yet own a license,
you can download your free trial now.

Save your working document

following the usual document storage and naming conventions established by your leaders

Open a Blank Sheet

Systems2win menu > Open a Blank Sheet

When you're ready to start doing your own real work...

click the button to 'Open a Blank Sheet'

Excel Ribbon bar > Systems2win tab > Open a Blank Sheet

This blank sheet is where you will do your real work

(not on the Sample sheet)

Rename your new sheet.

Or... Insert Sheet

As an alternative to opening a stand-alone document (as instructed above),

you also have the option to Insert Sheet into any other Excel workbook.

(which also gives you the option to Link Data so that your chart instantly changes as your data changes)

If English is not your preferred language

Switch to your language, just like every Systems2win Excel template.

Now your team is ready to start using your

Excel Pareto Chart

Enter your Header Data

Edit the 'Chart Title', 'Y Axis Title', and 'Revised Date' in the header data at the top of the page.

Notice that the header data that you enter will also automatically also appear in the chart itself.

Choose Horizontal or Vertical Data

Choose whether to use Horizontal or Vertical data
by using the dropdown list in the 'Data Type' field.

Enter your data and data labels

Option 1) Manually type your data and labels

Option 2) Copy and paste your data & labels

perhaps using Paste Special to paste only Formulas or Values

Advanced Features

Copy a picture of your Pareto Chart to any other document

Copy Chart

Simple click the Copy Chart button

to copy a picture of your chart to the clipboard
where it can then be easily pasted to ANY other type of document
(such as Word, PowerPoint, Visio, etc.)

Add a Pareto Chart to any workbook

For a chart that instantly updates every time that your data changes...

Video Help

Video: How to use
special features to
Insert Sheet, and Link Data

Before you even start following the instructions above…

first use the special Systems2win Insert Sheet button
to copy the entire chart sheet
into the workbook containing your source data.

Follow the standard instructions (above)

but rather than copying & pasting your data and labels—
use Excel's Link Cells feature to auto-populate from the source worksheet

(which is now in the same workbook with your copied chart sheet)

On your copied chart sheet...

select the chart, (by clicking near the outside border), and copy it.

Paste to the sheet containing the source data.

Resize it to fit nicely.

Whenever your data changes, your Pareto Chart will instantly refresh.

Standard Features

And you have all of the other standard features that are common to every Systems2win Excel template:

Why reinvent

Why re-invent?

More Pareto Chart Templates

The Pareto Chart template (that you can download as a free trial) is designed to quickly create a chart:

  1. by entering a small amount of data
  2. by copying & pasting existing data
  3. by linking to your data (so that your chart updates instantly as your data changes)

Also consider using your other Systems2win templates that also have a Pareto Chart as a standard feature:

Trend Charts template

Trends Visual Scorecard

While the Pareto template is useful for creating a chart from existing data...

you might use your Trend Analysis template even more often


Why? Because it provides a well-conceived way to organize your data —
AND instantly generates 3 different Pareto charts
without you needing to do anything but enter your data.


Cause and Effect Matrix

Cause and Effect Matrix

If your purpose
is to choose where to focus your attention for process improvement

then also consider using your Cause & Effect Matrix template.


Pareto Diagram — Pareto Chart in Excel

Six Sigma templates

The right Six Sigma tools
to Define, Measure, Analyze, Improve, and Control
the quality of ANY process

This Pareto chart template comes with
many other useful DMAIC Six Sigma tools



and why not empower every team member
with an enterprise license for unlimited users?



Try your own Pareto analysis when you download free trials



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