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Standard Work is perhaps the single most important lean principle
because it avoids backsliding into old habits
What's so wrong with backsliding into old habits?
Standardized work doesn't just happen.
people will naturally settle into doing things their own way.
Without Standard Work Instructions,
it's hard to remember what everyone agreed was 'the best way to do it'.
Without the right tools,
it's hard to do anything well. Isn't it?
When you own these Lean Standard Work templates,
you are empowering your people to analyze, improve, and standardize every type of process in every corner of your organization
9 tools in 1:
Download free trial Standard Work Template
also known as Workload Balancing
To rearrange tasks to eliminate waste and balance work loads.
Download free trial Yamazumi Chart template
also known as Layout Diagram or Spaghetti Map
Draw spaghetti maps and layout diagrams with this easy-to-use Excel template (without the cost and learning curve of Visio).
Free trial — as part of the Standard Work Combination Sheet
To easily hide and unhide rows of popular lean metrics, and easily use everything you know about familiar Microsoft Excel to add unlimited additional rows of unique metrics to measure results for anything importan to your process
A teachable, repeatable system to avoid common mistakes when calculating the correct number of kanbans to minimize stock outs and maximize throughput.
Very easy to use with default settings, yet powerful enough to easily handle unlimited types of Lead Time, unlimited sources of Demand, and user-defined formulas for Buffer and Safety margins.
A3 Illustrator for Stick Figure Drawing
Easily illustrate PowerPoint, Word, and any other type of document with intuitive stick figure drawings that access the creative, intuitive, problem-solving side of the brain.
Cross Functional Flowchart
While the Standard Work Sheet is the right tool for highly repetitive processes, the Cross Functional Flowchart is often a better choice for less repetitive processes
(think sales order entry, engineering changes, and most Lean Administration processes)
Download free trial Swim Lane Flowchart
The visual Work Instructions template is the right tool for training new-hires, temporaries, and cross-trained workers — by providing pictures of each step, and written training instructions that are far more detailed than is appropriate for Standard Work Instructions.
Download free trial Work Instructions template
Job Breakdown Sheet
Instructor Notes used by a supervisor or trainer to prepare to effectively train a worker using the TWI Job Instructions training method.
Free trial — as part of the Standard Work Combination Sheet
Standard Operating Procedure
This simple Word template is popular for documenting office procedures and less repetitive processes.
It comes with online help for how to insert screen shots and images, use numbered outlines, Link Icons, dynamic Table of Contents, and more features of Microsoft Word that your people probably would not use if they did not have this easy-to-use Word template with online training and videos.
Just because you trained everyone and got them to agree to swear to always do it the best way that everyone agreed to do it... does that mean that everyone will actually do it that way?
A management axiom is: "Expect people to do the right thing — and be prepared to correct."
This Standard Work Audit form is intended to be printed and completed in handwriting as the Auditor is making observations at the work area.
Then review with the Auditor's mentor, as part of Leader Standard Work.
Keep paper archives — to have a history of progress.
To audit workplace cleanliness and organization.
The only way to solve problems is to reveal them.
And problems are much more easily revealed in a clean, organized workplace.
Download free trial 5S Checklist
To maintain a master list of Standard Work Elements that can be exported to multiple Standard Work documents.
Learn more about Standard Work Estimating
Tool Selection Matrix
Detailed instructions for the best proven method to produce a product or service.
Work is broken down into clearly-defined sequential work elements.
Any variations from the currently-agreed-upon best practices will probably waste time or cause quality problems.
Standard work serves as the baseline upon which to improve. If someone comes up with a better way, then standard work should be revised so that everyone does it the new better way.
Standard Work must be a foundation of any Lean Six Sigma program
It (alone) allows you to 'ratchet' your hard-earned gains — without constant backsliding into old habits.
"There is no improvement without standard work."
~ Taiichi Ohno - Toyota
The rate of customer demand. Process Cycle Time must satisfy this demand.
The order of steps that must be performed (operator work, walk, & wait time, and machine time)
The amount of inventory normally stocked at specified places within the process in quantities sufficient to facilitate process flow while minimizing the 7 deadly wastes.
Who needs standard work?
Your Standard Work Template is 10 tools in 1
Sample Standard Work examples - download free trial
This is the ideal tool to analyze a process to identify and eliminate waste.
For additional details for any work element, you can drill down to a related document
Any or all of these related documents can then be taped to the wall near each work station
to provide visual standard work instructions to remind workers not to cut corners or invent renegade ways of doing things that might reduce productivity or cause quality problems.
Learn more about your template for Standard Work Instructions.
In your Standard Work template (StdWork.xlsx)
simply click a button to auto-draw the standard work table
Your Yamazumi Chart template provides workload balancing analysis similar to your Standard Work Combination Chart.
Less thorough, but easier and faster to use.
It is not uncommon to use both tools to analyze the same process in different ways.
What is ISO 9000?
ISO 9000 is a set of international standards for quality.
Organizations are certified and audited
to ensure that work is actually being done
the way that it is documented.
Any of the types of Standard Work templates (at the top of this page)
can optionally be ISO 9000 templates —
as long as they are controlled according to ISO 9000 standards.
Are you ready for your next audit?
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"Time waste differs from material waste in that there can be no salvage. The easiest of all wastes and the hardest to correct is the waste of time, because wasted time does not litter the floor like wasted material."
~ Henry Ford
with an entire suite of Lean tools to give your people everything they need to improve your process AND prevent backsliding into old habit patterns so that you can (finally) start ratcheting your hard-earned gains
Download Free Trial
for lean standard work and
continuous process improvement
New User Training
Your Systems2win templates come with free New User Training
to quickly learn features that are common to all 150+ templates
Private Training is available to give your team the support they need to succeed
Request a free consultation