Lean Management Systems

 

Kaizen Tools for a Kaizen Event

Kaizen templates

Similar, familiar tools
to organize your teams
in diverse, appropriate ways

Kaizen Software Templates (sometimes spelled "kaizan, "kaisan", or "kaisen")

Download kaizen tools to get...


How to use your Kaizen Tools

to plan your next Lean Kaizen Event

Microsoft Office templates for Kaizen Event Planning and Leadership

Kaizen Event Planning

Follow the instructions for how to launch any team for continuous improvement.

Notice that you get most of those event planning templates as free shareware.

You will get the Kaizen Team Roles, Kaizen Agenda, and many others when you own your license.

Kaizen Event Checklist

When the big wigs travel in from out of town
to participate you continuous improvement event,

and that spotlight shines bright and hot on your face,

you're going to truly appreciate having a field-proven Kaizen Event Checklist
to thoroughly prepare to get the best results from your team's intensive time spent together.

Your Kaizen Checklist will help you avoid embarrassing and costly oversights
as you prepare to launch your kaizen team.

Kaizen Agenda template

Kaizen Agenda template

Kaizen Agenda

After getting your Team Charter approved…
begin fleshing out the details of your Kaizen Agenda.

Email your Kaizen Agenda along with your Team Charter to every person identified on the Communication Plan sheet in your Kaizen Planning Checklist.

Use your Agenda to stay on track
to complete everything that needs to be done during your Kaizen Event.

The Event Coordinator should bring it to the Facilitator's attention if the group falls significantly behind schedule.

Kaizen Event Leadership

Planning is good. Successful execution is even better.

Caution: If you have never led a Kaizen Event, don't do it alone.
You should co-lead several events under the mentorship of an experienced leader
before stepping into the spotlight to serve as the primary leader or facilitator.

Kaizen PowerPoints

Depending on the purpose and scope of your Team Charter,
you could use any number of process improvement tools.

Tip: Use your Tool Selection Matrix

In every continuous improvement event, you will always use both of your Kaizen PowerPoint templates:

  1. The Event Training PowerPoint

    to cannibalize slides to mix with your own favorite slides
    to teach THIS team the essentials they need to know

  2. The Event Presentation of Results

    to quickly prepare your daily report-out presentations
    to you present to your executives and stakeholders
    at the end of each day of your event

Kaizen Continuous Improvement

Your goal is to complete as much as possible during your 1-5 day event.

You will almost never reach that ideal.

Kaizen Newspaper Action List template
Kaizen Newspaper
Event Action List

Kaizen Newspaper Action List

Use your Event Action List template (eventAction.xlsx)
to collect issues and ideas that arise
before, during, and in the days immediately following an Event,
and to assign responsibilities and deadlines to finish up all loose ends
in the days immediately following an Event

Some Event Leaders prefer to use the To Do List template

Both of these templates come with your free trial

Potential Future Improvements Ideas Parking Lot

Potential Future Improvements Ideas Parking Log

Potential Future
Ideas Parking Lot

Step 1) Decide who will author this document

There might be one document author —
or you might designate your entire Continuous Improvement Steering Team as the author, and store this in a folder with write permissions for all possible shared document authors.

Step 2) Collect ideas for potential improvements

Every Continuous Improvement Team Leader should be trained to collect ideas for potential improvements, and ensure that all ideas are recorded here.

Step 3) Periodically review and prioritize ideas

and make plans for upcoming Improvement Events.

And much more

Unlike a hodge podge of non-standardized templates collected from perhaps forgotten consultants, and "free" Internet downloads, and templates created from employees that eventually move on (and now who's going to support them?)...

Once you learn how to find help and training for any Systems2win template,
you know how to find help and training for every Systems2win template.

Kaizen Event Audit form Process Analysis Event Evaluation form Lessons Learned template
One Good Idea Storyboard Prioritization Matrix Kaizen Event Schedule

Your Systems2win templates empower your leaders
with an entire suite of templates to measure results (and get results)


Why Re-invent?

Download a dozen free kaizen tools that you can use for the rest of your career — free

Why re-invent?

Why re-invent?

because our gamble is that once you become familiar
with your Systems2win templates that have

  • consistent, standardized features, help, and training
  • language translations for your global team
  • live technical support

you will wonder aloud...

"Why are we paying our expensive lean leaders
to try to invent, re-invent, and support inferior tools?"


Bookmark=Training

Kaizen Training

Kaizen Videos & Training

Additional relevant training

The Sample and Help worksheets of every template
always contain training relevant to THAT template

 

 

 

 

 

 

 

Make sure your sound is on
Video Help

Video: Kaizen tools

 

 

 


Bookmark = why

The Kaizen Method — why do it?

Kaizen Event - Typical Results

The Kaizen method is quite simply the fastest, most field-proven way to:

  • Achieve rapid and sustainable improvements
  • Shine an intense burst of improvement on a process
  • Truly involve everyone that has a stake in the process
  • Hold process stakeholders accountable for measurable improvements
  • Improve both profitability and employee morale at the same time
  • Do it again and again; each time squeezing more juice, more value, and happier people

Bookmark = Event

What is a Kaizen Event?

An intensive burst of business process improvement

usually involving...

1) Preparation by the Event Leaders

2) Anywhere from a half day to a 5-day "Kaizen Event"

where representatives from every group of stakeholders devote undivided attention to improving
one business process with clearly defined boundaries.

Examples of clearly-defined improvement objectives might include:

(Little 5% improvements are usually not worth the attention of a kaizen event. You are looking for BIG improvements!)

3) The day after the Lean Kaizen Event...


Bookmark= principles

 

Nine principles for lean kaizen continuous improvement

  1. Be dissatisfied with the status quo and current "standards".
    Continuously strive toward Lean Principles and Ideals.
  2. Kaizen what matters. Use customer-defined value as a guiding beacon for all decision making,
    to improve the entire value stream (not just sub-optimized parts of it).
  3. Use the scientific method (PDCA Lean Methodology)
  4. Gain consensus about root causes before jumping to proposed solutions,
    but then have a bias for action (do quick experiments)
  5. Go to the gemba to observe, document, and experiment with the way the work is really done
  6. Use visual management systems for every process, sub-process, and supporting process
  7. Continuous Improvement is everyone's job.
    Engage the hearts and minds of your people — not just their backs
  8. Use creativity before capital
  9. Improve enterprise-wide performance by building a lean culture of accountability and trust

"Perfection is not attainable, but if we chase perfection we can catch excellence."

~ Vince Lombardi


Bookmark = first

Your First Kaizen Event

Criteria for selecting your first few processes to improve

two bikers

Training to get you started.
Tools you won't outgrow.

Suggested focus for first Kaizen Events

The ideal process for a first kaizen event...


Bookmark = Reading

Suggested Reading and Resources

           

More Suggested Reading

 

Get ALL kaizen tools on this page

AND the Lean Management tools
AND the Project Management tools
AND the Continuous Improvement tools

 

 

Download a dozen free kaizen tools

and get another dozen trial templates
to see how much better your tools can be

 

 

Want to
learn more?
Call toll free
866-475-4111

International
+615-553-2336

 

 

 

If your organization has not yet provided a license, you can download your free trial

 

 

 

Your purchase price is usually justified with the 1 or 2 templates that you use most

The others are a really nice
"gift with purchase"

menu bottom

 

 

Own All 150+ Templates for
Continuous Process Improvement

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Your Systems2win templates come with free New User Training to quickly learn features that are common to all 150+ templates

 

 

 

Your Systems2win templates come with Training & Videos to help you get the most from your process improvement tools

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Outcomes
from a well-run Kaizen Event

1) A better process

Higher quality

Lower cost

Faster delivery

More visual

More standardized, teachable, repeatable

Better aligned with your Strategic Plans

2) A better team

Engaged workers

Ownership

Better leaders

Future leaders

Supports your strategies

3) Opportunities

Well-scoped

Systematically prioritized

Aligned to reach your Strategic Challenges


 

 

Kaizen Principles

Key characteristics

  • Short duration
  • Intense focus
  • Sequestered team
  • All stakeholders
  • Facilitated (not led)
  • Aggressive goals
  • Low cost
  • Low tech
  • Rapid decisions
  • Implement immediately
  • Train immediately
  • Sustainment follow-up
  • Results metrics
  • Problem solving