Kaizen Software

Microsoft Office templates for a lean kaizen event
(sometimes spelled "kaisen", "kaisan", or "kaizan")

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Kaizen Templates

The Kaizen Lean Leadership bundle includes all of these templates
to help you lead ANY type of project for continuous improvement

Lean Kaizen Training Presentation

Editable Kaizen PowerPoint that you can quickly personalize to provide (only) the Lean concepts that are needed for your next Event

Learn more

Lean Kaizen Training PowerPoint

Kaizen Checklist

Event planning to thoroughly prepare to get the best results from your team's intensive time spent together.

When the "big wigs" are coming in from out of town to participate in your next Event - you are going to REALLY appreciated having a thorough checklist containing all of the learning lessons of hundreds of other event leaders. The Kaizen Event Checklist will help you avoid thoughtless oversights that have tarnished the careers of so many of your predecessors.

Kaizen Event Checklist Kaizen video
Event Checklist
5 min video

Team Charter

For top management to provide clear direction to the team -
in a format that is easily copied to PowerPoint.

The Kaizen Mandate template has now been merged with the Team Charter template.

Kaizen Charter

Kaizen Agenda

More detailed planning template. Who will do what, where, and when. And who needs to do what preparation and homework? And when?

Kaizen Agenda

Team Roles

Maybe you know every detail of every Team Role, but does everyone else know what they're supposed to be doing?

Clear responsibilities for every role needed for a successful event: Facilitator, Coordinator, Co-Leader, Value Stream Manager, Process Owner, Process Experts, Process Outsiders, Continuous Improvement Leadership Team, Executive Team, and Change Agent. (6 pages)

Kaizen team roles template
Team Roles

Ground Rules for Working Together

Covenants for mutual respect and productive work habits.

How many teams have you been part of that could have benefited enormously from taking a few moments to lay some ground rules - BEFORE someone became a problem?

Ground rules template

Empowerment Boundaries

Top management's clear communication of what a Team can and must do. Clearly communicated in writing and framed on a wall - so that people don't have to constantly interrupt high level managers to clarify what their team is and is not empowered to do.

Empowerment boundaries template

Presentation of Results

Editable PowerPoint for presenting results to senior management,
and then serving as a permanent record of what was accomplished

Can also be used for A3 Reporting for ANY type of continuous improvement project

Presentation of Results
PowerPoint A3 Report

Action List

also known as a Kaizen Newspaper

To collect Issues & Ideas that arise before, during, and in the days immediately following an Event,
and to assign responsibilities and deadlines to finish up all loose ends in the days immediately following an Event

Kaizen Action List template

Audit

To ensure the sustainability of process improvements

Download free trial of this template

Kaizen Audit

Results Metrics

To establish lean process design objectives and compare to projected and actual results - managing the ∆ Delta Change gap analysis.
Easily link real-time data from various sources.

Results Metrics - Excel template

Event Evaluation Form

After each Continuous Improvement Event, it is customary for every participant to provide valuable insights

Kaizen event evaluation form

Lessons Learned

And what do you do with all of those insights gathered from the Event Evaluation forms? A savvy Lean company organizes them into a Lessons Learned repository for Operational Excellence.

"To improve the ways that we improve"

Kaizen lessons learned Word template

Potential Future Improvements

Also known as an Idea Bank

When people come up with ideas - you don't want to lose those ideas for lack of a means of collecting and organizing them.

Kaizen event planning: What might we do next?

Potential future improvements

Priorities Worksheet

"The Leader is the one that climbs the tallest tree, surveys the entire situation, and yells, 'wrong jungle'!" (Stephen Covey - 7 Habits of Highly Successful People)

The Priorities Consensus Worksheet provides a proven way for your leadership team to make sure that you choose the processes that are most worth improving.

Priorities Consensus Worksheet Excel template

Schedule

Schedule of upcoming improvement events.

Once your leaders have agreed upon what do do next, you need a simple way to communicate those decisions.

Kaizen Schedule Excel template

Training Matrix / Skills Matrix

Tto define and measure the skills and training that your people have vs. the skills and training they need.

View Training Matrix videoLean video

Training Matrix

Cross Training Matrix

Also see the many other lean tools that are the natural supplement to these kaizen tools


Bookmark = Training

Kaizen Training & Demo Videos

Kaizen Videos & Training

Additional relevant training

The Sample and Help worksheets of every template
always contain training relevant to THAT template

Translations available for immediate delivery include:

  • Spanish: Plan de Kaizen
  • Portuguese: Plano Kaizen
  • Chinese: 改善计划

 

 

 

 

 

 

Make sure your sound is on
Video Help

 

Kaizen tools kaizen video

 

 

 

 


Bookmark = principles

Nine principles for kaizen continuous improvement

  1. Be dissatisfied with the status quo and current "standards".
    Continuously strive toward Lean Ideals.
  2. Kaizen what matters. Use customer-defined value as a guiding beacon for all decision-making,
    to improve the entire value stream (not just sub-optimized parts of it).
  3. Use the scientific method (PDCA)
  4. Gain consensus about root causes before jumping to proposed solutions,
    but then have a bias for action (do quick experiments)
  5. Go to the gemba to observe, document, and experiment with the way the work is really done
  6. Use visual management systems for every process, sub-process, and supporting process
  7. Continuous Improvement is everyone's job.
    Engage the hearts and minds of your people - not just their backs
  8. Use creativity before capital
  9. Improve enterprise-wide performance by building a lean culture of accountability and trust

"Perfection is not attainable, but if we chase perfection we can catch excellence."

~ Vince Lombardi


>Bookmark = Reading

Suggested Reading and Resources

           

More Suggested Reading

 
 

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Kaizen Event - Typical Results

Why do Kaizen?

The Kaizen method is quite simply the fastest, most field-proven way to:

  • Achieve rapid and sustainable improvements
  • Shine an intense burst of improvement on a process
  • Truly involve everyone that has a stake in the process
  • Hold process stakeholders accountable for measurable improvements
  • Improve both profitability and employee morale at the same time
  • Do it again and again; each time squeezing more juice, more value, and happier people

What is a Kaizen Event?

An intensive burst of business process improvement, usually involving...

1) Preparation by the Event Leaders

2) Anywhere from a half day to a 5-day "Kaizen Event" - where representatives from every group of stakeholders devote undivided attention to improving one business process with clearly defined boundaries.

Examples of clearly-defined improvement objectives might include:

(Little 5% improvements are usually not worth the attention of a kaizen event. You are looking for BIG improvements!)

3) The day after the Lean Kaizen Event...


Key Characteristics

  • Short duration
  • Intense focus
  • Sequestered team
  • All stakeholders
  • Facilitated (not lead)
  • Aggressive goals
  • Low cost
  • Low tech
  • Rapid decisions
  • Implement immediately
  • Train immediately
  • Sustainment follow-up
  • Results metrics
  • Problem solving

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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