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The Author is the only person (or rarely... team) that has authority and responsibility to edit a document.
Anyone can suggest changes, but only the Author has authority and responsibility to accept, reject, or revise suggested changes.
Who is the Author?
On every document created from a Systems2win template, the Author is clearly identified in the header fields near the top of the document
Usually there is one (and only one) Author
Rarely, the Author might be identified as being a team of people — each with authority to edit the document.
If there are multiple authors, then you will want to establish policies and training for how to use your SharePoint server and/or other document control systems.
How to suggest changes?
Option 1) Low tech
Hand write your suggested changes on a print-out of the document.
Describe your suggested changes to the Author (face-to-face or email).
Option 2) For PDF documents
Most PDF writing software allows you to edit the PDF, which you then email to the Author with your suggested changes.
Option 3) For Word documents
you can use Track Changes.
Option 4) For Excel documents
Do NOT use Track Changes or Compare and Merge Workbooks in Excel.
Those features are full of bugs.
Perhaps use colored text boxes to communicate your suggested changes.
Tip: You can copy pre-formatted text boxes from Systems2win menu > Copy Shapes